Red.com V5.1 Uživatelská příručka stáhnout pdf (Strana 26)

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Big Red Book Accounts v5

Setup: Suppliers

Before you can enter purchase invoices or details of payments to Suppliers, it is necessary to enter basic

Supplier information into your Purchase Ledger By setting up a Supplier (or Creditor) you are creating a

Purchase Ledger Account which is used to keep track of amounts owed and payments made to Suppliers.

To set up Suppliers you will need their business Names and Addresses (and the Contact Names,

Telephone and Fax numbers etc. if you wish to use them). You will also need a list of the opening balances

on your Supplier accounts.

Add a New Supplier

Select

Suppliers

from the Setup menu or the Lookup Screen.

At the Supplier browse screen click on

Add

A screen similar to the one below will be displayed:

Setup a New Supplier

Account Code

You will be asked to specify a unique code for each Supplier. Each code can be up to 8 characters long and

can consist of all numbers, all letters or a combination of both. If you are already using a coding system you

may wish to retain it. If you wish to set up new codes we recommend that you consider the following:

If using purely numeric codes pad out with zeroes

001

002

etc. rather than simply 1, 2 etc. so that sorting

will be consistent in reports and lookups.

If you have a small number of Suppliers then consider using the first three or four letters of the Supplier

name as a code e.g.

GUI

GUIN

for Guinness.

With a larger number of accounts a combination of letters and numbers works well, e.g.

G0000001

GA000001

for Gainers,

G0000002

GR000001

for Groves & Co. etc.

Our Code

This is the code by which your Supplier identifies you. It is for memorandum purposes only.

Opening Balance

The Opening Balance is the balance due when starting to use Big Red Book i.e. the First Month of

Transaction Entry. For example your Financial Year may start in January but you may be starting to use Big

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